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Job Posting – Executive Director

Published on: June 30, 2020

Job Posting

Executive Director

Position Type: Full-Time
Start Date: August 31, 2020
Location: Toronto – Downtown (Bloor/Bathurst)

The Music Gallery is a centre for promoting and presenting innovation and experimentation in all forms of music. Established in 1976 by members of the Canadian Creative Music Collective (CCMC), the Music Gallery occupies a unique position within Toronto’s musical ecology in which we present, encourage and promote leading-edge contemporary music in all genres.

In 2018, we completed our move to our new concert home and office at the 918 Bathurst Centre for Culture, Arts, Media and Education. From this operational base, we have continued to create space for artists and their art, and provided a hub for collaboration, creative exploration and musical performance.

The COVID-19 pandemic has brought us both challenges and opportunities.  Although our 2019-2020 season has been disrupted, the organization is stable with the benefit of ongoing support from funders and donors, and we quickly responded to physical distancing by exploring new formats of commissions, programming, and concerts that leverage the experimental music community’s strengths of innovation, creativity, and multimedia adoption. In these difficult times for local music, the Music Gallery’s mandate is as important as it’s ever been.

The Executive Director is the lead administrator, acting as a professional advisor to the Board of Directors in all aspects of the Music Gallery activities and works alongside the Artistic Director to form the organization’s senior management team.

The Executive Director has primary responsibility for the planning, management and execution of all operational functions which includes but is not limited to the following:

Organizational Leadership
  • Work in collaboration with the Artistic Director to execute the broad artistic direction of the organization, advancing and implementing the Music Gallery’s vision in alignment with its strategic plans
  • Manage the workflow of full-time non-management and part-time staff, ensuring that key performance measures are met
  • Uphold the Music Gallery’s equity, diversity and inclusivity values through the ongoing entrenchment and development of related policies and procedures re: Anti-Harassment and Anti-Racism and others as appropriate.
  • Continually improve the operational and administrative efficiency of the Music Gallery. Review existing methods, policies and procedures, recommend changes and draft new proposals for Board awareness (and approval where necessary).
  • Act as the main liaison with the board, assisting in scheduling, and preparing materials for meetings, and sub-committees as needed.
Fund Development
  • Draft and execute an annual fund development plan, encompassing individual giving, and private and corporate foundations; and including direct appeal donation campaigns, donor cultivation and stewardship, and special event components.
  • Cultivate and sustain long-term relationships with core and potential public sector funding sources, ensuring the organization’s compliance with funder guidelines, as well as advancing funder engagement and grant revenue increases
  • Lead the overall planning and budgeting of marketing initiatives designed to expand and engage the Music Gallery’s audiences
  • Expand the membership base of the Music Gallery and generally raise awareness of Music Gallery activities among the existing and prospective donors and sponsors
  • Actively sustain a visible relationship with contributors of the Music Gallery community
Administrative and HR Management
  • Manage all aspects of the day-to-day operations and workflow systems and infrastructure, where appropriate coaching and mentoring junior staff
  • Oversee production and operational logistics relating to independent contractors, venue and staff
  • Uphold the HR policies of the organization in daily operations, and ensure that the Music Gallery remains compliant to all relevant laws and regulations affecting the HR function
Financial Management
  • Develop budget in coordination with the Artistic Director to be approved by the Board
  • Ensure all funder / sponsor and government regulatory obligations concerning financial reporting, grants, tax collection and remittances are met
  • Liaise with bookkeeper and auditors to ensure regular and timely production of financial reports
  • Manage payroll, invoicing, banking and the annual audit


The ideal candidate has considerable experience in a senior management role at a small or medium size not-for-profit arts organization, or similar background in not-for-profit management. They will have a demonstrated track record of inclusive leadership, vision and team building which inspires board, staff, volunteers, partners and funders to achieve the organization’s business, social and artistic goals, with knowledge and experience in the following areas:

  • Operational and project leadership and management in a non-profit/ voluntary setting
  • Federal and provincial legislation applicable to voluntary sector organizations including: employment standards, human rights and equity issues, occupational health and safety, charities, not-for-profit corporations, people with disabilities, taxation, CPP, EI, health coverage etc.
  • Human resources management in dealing with staff and volunteers
  • Financial management and accounting, with ability to promote financial sustainability
  • Grant writing and Fund Development with the ability to cultivate and expand donor bases
  • Marketing management, including social media platforms
  • Excellent oral and written communication skills, interpersonal skills, and ability to foster a collaborative and diverse work environment

Background in music or the arts with awareness of experimental music communities will be considered an asset.

The successful candidate will be expected to uphold the values of the Music Gallery: Equity and Diversity, Respect, Anti-Oppression, Equality Across Gender Identities and Sexual Orientation, Maintaining Safe Work Environments, Community Building


$46,000 to $60,000 total compensation plus four weeks vacation per annum, commensurate with the successful candidate’s level of experience.


The Music Gallery’s staff is typically comprised of two full time positions (Executive Director, Artistic Director), and a small team of part time roles including marketing & promotion, technical production, front-of-house and bar service. Occasionally these are supplemented by volunteers.

The Board of Directors is comprised of up to 11 volunteer directors, four of whom form the Executive Committee (Chair, President, Secretary, Treasurer).

The organization also has an Artistic Advisory Committee which works with the artistic Director and is comprised of up to 12 volunteers.


The Executive Director works primarily out of the Music Gallery’s office, located in the lower level of 918 Bathurst.

Unfortunately, 918 Bathurst is not currently wheelchair accessible due to stairs (two half-flights to enter the performance space, and one flight to access the washrooms and office space). We are willing to discuss accommodations for candidates with disabilities, including a change of office space.

During the COVID-19 pandemic, we have transitioned our working environment to working-from-home and video-conference.


Your application package should include the following, in PDF format:

  • Covering letter, including salary expectations
  • Professional resume, including telephone contact information for three professional references

The deadline is Friday, July 17th at 5pm (EST).

Please submit your application package as attachments by EMAIL to:

Attn: Hiring Committee – Executive Director
c/o Dave Darby, President, Board of Directors


Please note that incomplete submissions will not be considered. Applications will not be accepted by fax, mail, courier or hand-delivery. No phone calls please.

The Music Gallery would like to thank all applicants for their interest, but only candidates being considered for an interview will be contacted by the hiring committee.


The Music Gallery is an equal opportunity employer and encourages applications from qualified candidates from visible and invisible minority group members, women, Indigenous persons, persons with disabilities, persons across the spectrum of sexual orientation and gender identities, and others with the skills and knowledge to productively engage with diverse communities. We are committed to hiring on merit and to removing barriers in employment policies. Should you require accommodation during the interview process, please let us know and we will work with you to meet your needs.

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