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Job Posting: Executive Director

Published on: April 11, 2018

Job Posting

Executive Director

Position Type: Full-Time
Start Date: June 2018
Location: Toronto – Downtown (Queen/John Sts)

The Music Gallery is a centre for promoting and presenting innovation and experimentation in all forms of music. Established in 1976 by members of the Canadian Creative Music Collective (CCMC), the Music Gallery occupies a unique position within Toronto’s musical ecology in which we present, encourage and promote leading-edge contemporary music in all genres.

With offices at St. George the Martyr Church, (197 John Street), and a new concert home at the 918 Bathurst Centre for Culture, Arts, Media and Education, we are embarking on a new chapter in our history. We are poised to create more space for artists and their art, as well as increase our capacity as a hub for collaboration, creative exploration and musical performance. We are seeking a bold and organized individual who can build on the Music Gallery’s considerable momentum and steward its continued growth.

Reporting to the Board of Directors, the Executive Director is the lead administrator of the Music Gallery and works alongside the Artistic Director to form the organization’s senior management team.

The Executive Director has primary responsibility for the planning, management and execution of all operational functions according to the strategic priorities approved by the board, including: accounting and finance, human resources, fund development, and marketing; and holds joint responsibility with the Artistic Director for strategic audience and membership development as well as public / funder / government relations.


Primary Roles & Responsibilities will include:


Organizational Leadership


  • Work closely with the Board of Directors in implementing the strategic plan of the organization and further developing the vision and plan
  • Work in collaboration with the Artistic Director to approve the broad artistic direction of the organization, advancing the Music Gallery’s vision in alignment with its strategic plan
  • Draft policies for the approval of the Board and prepare procedures to implement the policies; review existing policies as required and recommend changes to the Board as appropriate
  • Conduct official correspondence on behalf of, and jointly with the Board as appropriate
  • Manage the workflow of full-time non-management and part-time staff, ensuring that key performance measures are met
  • Foster effective team work between the Board, the Artistic Director and the Executive Director, as well as full and part-time staff
  • Act as a professional advisor to the Board of Directors in all aspects of the organization’s activities, providing regular Organizational, Fundraising, Marketing, Financial and Administrative reports


Fund Development


  • Draft and execute an annual fund development plan, encompassing individual giving, and private and corporate foundations; and including direct appeal donation campaigns, donor cultivation and stewardship, and special event components. Engage the Board in the creation and execution of the plan and activities.
  • Cultivate and sustain long-term relationships with core and potential public sector funding sources, ensuring the organization’s compliance with funder guidelines, as well as advancing funder engagement and grant revenue increases
  • Collaborate with the Artistic Director to identify, cultivate and secure strategic sponsorship and foundation grants that can augment and enhance the Music Gallery’s ability to deliver on its mandate




  • Lead the overall planning and budgeting of marketing initiatives designed to expand and engage the Music Gallery’s audiences and membership.
  • In conjunction with the Artistic Director:
    • Develop marketing plans, initiatives and campaigns designed to expand the Music Gallery’s audience and membership
    • Implement the rollout of marketing campaigns, evaluate their success and adjust for subsequent campaigns
    • Manage the content in the various marketing vehicles: web site, program guide, and advertising
  • Expand the membership base of the Music Gallery and generally raise awareness of Music Gallery activities among our audience and potential audience


Administrative and HR Management


  • Manage all aspects of the day-to-day operations and workflow systems and infrastructure, where appropriate coaching and mentoring junior staff
  • Uphold the HR policies of the organization in daily operations, and ensure that the Music Gallery remains compliant to all relevant laws and regulations effecting the HR function
  • Recruit and hire non-management staff, part-time staff, interns and volunteers
  • Liaise with legal counsel where required
  • Coordinate with the Artistic Director as needed, to compile and approve core artist/production contracts
  • Secure agreements and manage relationships with all independent contractors related to operational functions
  • Act as primary liaison with the Music Gallery’s venue partner, 918 Bathurst
  • Act as primary liaison with the Music Gallery’s office landlord
  • Maintain a close working relationship with the Artistic Director to ensure on-going communication and co-ordination of tasks, especially in areas of overlap of responsibilities


Financial Management


  • Lead the budgeting process, working in collaboration with the Artistic Director and Treasurer, and soliciting input from all departments
  • Ensure all funder / sponsor and government regulatory obligations concerning financial reporting, grants, tax collection and remittances are met
  • Ensure that bookkeeping systems are regularly updated
  • Liaise with bookkeeper and auditors to ensure timely production of financial reports
  • Manage payroll, invoicing, and banking
  • Manage the annual audit



The ideal candidate has 4 to 6 years of experience in a senior management role at a small or medium size not-for-profit arts organization, or similar background in not-for-profit management

They will have demonstrated knowledge and experience in the following areas:

  • Leadership and management principles as they relate to non-profit/ voluntary organizations
  • Federal and provincial legislation applicable to voluntary sector organizations including: employment standards, human rights and equity issues, occupational health and safety, charities, not-for-profit corporations, people with disabilities, taxation, CPP, EI, health coverage etc.
  • Human resources and volunteer management
  • Financial management and accounting, with ability to promote financial sustainability
  • Project management
  • Grant writing and Fund Development, with ability to cultivate major gifts
  • Marketing management, including social media platforms
  • Excellent oral and written communication skills, interpersonal skills, and ability to foster a collaborative and diverse work environment

Background in music or the arts with awareness of experimental music communities will be considered an asset.

The successful candidate will be expected to uphold the values of the Music Gallery: Equity and Diversity, Respect, Anti-Oppression, Equality Across Gender Identities and Sexual Orientation, Maintaining Safe Work Environments, Community Building


$46,000 to $50,000 total compensation plus four weeks vacation per annum, commensurate with the successful candidate’s level of experience


Your application package should include the following, in PDF format:

  • Covering letter, including salary expectations
  • Professional resume, including telephone contact information for three professional references

The deadline is Monday, May 7, 2018 at 5pm (EST).

Please submit your application package as attachments by EMAIL to:

Attn: Hiring Committee – Executive Director
c/o Dave Darby, President, Board of Directors


Please note that incomplete submissions will not be considered. Applications will not be accepted by fax, mail, courier or hand-delivery. No phone calls please.

The Music Gallery would like to thank all applicants for their interest, but only candidates being considered for an interview will be contacted by the hiring committee.


The Music Gallery is an equal opportunity employer and encourages applications from qualified candidates from visible and invisible minority group members, women, Indigenous persons, persons with disabilities, persons across the spectrum of sexual orientation and gender identities, and others with the skills and knowledge to productively engage with diverse communities. We are committed to hiring on merit and to removing barriers in employment policies. Should you require accommodation during the interview process, please let us know and we will work with you to meet your needs.


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